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APS Certificate – The New Mandatory Document for German Student Visa

Germany has established itself as a world-renowned educational hub. It offers some of the best courses in various fields like engineering, research and academic training. According to the statistics given by the German Academic Exchange Service (DAAD), around 330,000 international students are studying in Germany. Among this number, Indian students account for approximately 25,000, making them the third largest group of international students. While the procedure for admission to German universities for Indians is fairly straightforward, it is important to take note of the new change in VISA applications. From 1st November 2022, it is now compulsory for Indian students applying to German Universities to submit their APS certificates along with the other required documents for their student visa application.

Questions Regarding the APS Certificate

….. and other questions answered. Read on to find out.

1. What is APS?

The Academic Evaluation Centre (APS) is responsible for checking and assessing the applicant’s Indian academic documents, and the APS certificate received will be proof of their authenticity. It also checks whether you are eligible to apply to German Universities or not. It is important to note that APS certificates are not only mandatory for student visa applications but are also an important requirement for some universities like the Technical University of Munich and the University of Münster. The Academic Evaluation Centre also mentions that holding the APS certificate will make your student visa application smoother and will simplify your application process to German universities. To visit the APS page, click here.

It is important to note again that starting from 1st November 2022; all visa appointments will require the APS certificate.

2. Why Do I Need APS?

All students applying to any German University will have to apply for the APS certificate. Any student applying to a German university for their Bachelor’s, Master’s or any other degree will have to submit their documents to the Academic Evaluation Centre. APS will then assess those academic documents checking their authenticity, and will then provide the certificate, which has to be presented with the student visa application.

3. When to Apply?

Keeping in mind the fact that this is a requirement for some universities, the candidates will have to apply for this certificate before the admission procedure, alongside other requirements like IELTS or TOEFL. Applications for APS will commence on 1st October 2022.

4. How Do I Apply?

Let us break this into steps.

  1. Register online at the APS website and download the form. Fill out the form, then print it out and sign it.
    (Note: make sure all the information is filled out correctly; otherwise, it will invalidate your form.)
  2. Transfer the APS procedure fee of Rs. 18,000/- to the APS bank account.
    (Kindly check point b. under Trivia for APS Bank Account Details)
  3. Submit the documents required to APS India via courier or post to the address given on their website.
    (Kindly check point c. under Trivia for the postal address and contact details.)
  4. Document assessment and verification will be conducted by the APS, which could take up to 2-3 weeks.
  5. Upon successful verification of the documents, your online profile will be updated, and 5 APS certificates will be sent via courier to the successful students.
    (Note: in case you require more than five certificates to apply to more German universities, extra certificates are available for Rs. 500/- each.)
  6. Successful candidates can apply to any German University and also for the student visa application through the VFS.
    (For more information about the visa, click here.)

5. Documents Checklist

APS Certificate - Documents Checklist
  1. Printed and signed application form together with a passport-size photo (not older than six months).
  2. Copy of APS fee transfer receipt.
  3. Copy of Aadhaar card with linked mobile number.
  4. Copy of passport (1st and last page).
  5. Copy of mark sheets and certificates.
  6. Copy of language certificate – German and/or English.

Note: based on your degree level and which program the candidate is applying for, the documents required may be subject to change. Please go through the document checklist here.

6. Trivia

  • How Long Is the APS Valid?

    Once the APS certificates are issued for a specific candidate, they are valid indefinitely. If there is a change in the eligibility criteria, the certificates may have to be re-issued. (You can check your eligibility for a German university here.)

  • What Is the Cost for Obtaining the APS Certificate?

    The APS fee is Rs. 18,000/- for five certificates. Every additional certificate, if required, will cost Rs. 500/- each. The certificates will be delivered via post.

    APS Bank Account Details
    Bank details for transferring the fees in INR:

    Account Holder: Embassy of Federal Republic of Germany – Wiss
    Account Number: 0946426766
    Name of Bank: Kotak Mahindra Bank
    IFSC Code: KKBK0000182

  • What is APS India Address?

    R.K. Khanna Stadium, 1 Africa Avenue, New Delhi – 110 029. Click here for more information.

  • Are Original Documents Required? Do the Documents Need to Be Notarized?

    No, you only have to send a copy of the documents. However, please do inform your school/university/college that you have submitted your academic documents and that APS may contact them for verification purposes.
    No, the documents submitted to the APS do not have to be notarized.

  • Is There Any Exemption from APS Requirement?

    Students who are pursuing a course for less than 90 days at a German University are exempt from this criterion, i.e., a short-term course. However, any course that exceeds a period of 90 days will fall under the mandatory APS certificate criterion.

    Note: students who are funded by the EU or German scholarship programs do not have to apply for the APS certificates.

  • How Long Will the Process Take?

    The successful students can expect to receive their certificates within 2-3 weeks of submission of documents.

  • Is TestAS Required?

    Candidates who have not yet graduated with an Indian Bachelor’s degree and who are seeking admission to a Bachelor’s program in Germany are required to submit a TestAS score. Candidates who have cleared JEE Main and Advanced are exempted.This is compulsory from the Winter semester of 2023. You can refer to the full checklist for undergraduate students or categories here.

Conclusion

A recent study conducted in 2022 placed Germany at the 4th position in the list of the top 20 countries for Higher Education. While the procedure to apply in German Universities may be strict, it is fairly straightforward and easy to follow. New requirements like the APS certificate serve as a safety precaution for the University and as an eligibility stamp for the student. It not only paves a smoother way for admissions but also makes sure that deserving students get their rightful seats at esteemed German Universities. This blog has given you all the details you will need to apply for and receive the APS certificate. Hurry up and get the procedure done in order to study at the University of your dreams!

For other questions, please refer to the APS Frequently Asked Questions. To visit the page, click here.

To know about the scholarships in Germany for international students, read:

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